How to organise your day to make the most of a coworking space

Working in a coworking space is far more than simply sitting at a desk surrounded by other people. It’s an opportunity to boost productivity, find inspiration from your surroundings, and expand your professional network. However, not everyone makes the most of what a coworking space has to offer. Without proper organisation, it’s easy to become distracted, miss valuable networking opportunities, and fail to benefit from the advantages that this type of environment provides.

This guide will walk you step-by-step through how to structure your day for maximum efficiency, while also making the most of the resources and community available in a coworking space.

 

1. Start the day with a clear and conscious plan

Arriving at a coworking space without a plan is one of the most common mistakes people make. Knowing exactly what you want to achieve during the day is essential to avoid drifting and to keep your focus intact.

How to prepare before you arrive:

• Define your daily goals: no more than three key priorities.
  
  
• Establish a sequence: decide what you will tackle first, second, and third.
  
  
• Prepare your work kit: laptop, charger, headphones, notebook, pens, water bottle, healthy snacks.
  
  

A solid plan not only increases productivity but also reduces stress by giving you a clear roadmap for the day.

 

2. Choose the right environment for each task

Coworking spaces are flexible and dynamic, designed to accommodate different work styles. However, many people fall into the trap of sitting in the same place all day.

• Focus zones: perfect for deep work that requires silence and concentration.
  
  
• Open areas: ideal for creativity, brainstorming, and informal chats.
  
  
• Private rooms: essential for meetings, video calls, or interviews.
  
  

Pro tip: change your workspace depending on the task. This not only supports productivity but also stimulates creativity by giving you a change of scenery.

 

3. Structure your time with the time-blocking technique

Coworking spaces are vibrant environments full of energy and stimuli. To ensure that this energy works for you rather than against you, it’s vital to structure your day into dedicated blocks of time for specific tasks.

Example of a productive coworking day:

• 09:00 – 11:00 → Deep, uninterrupted work.
  
  
• 11:00 – 11:15 → Short break and light social interaction.
  
  
• 11:15 – 13:00 → Operational task execution.
  
  
• 13:00 – 14:00 → Lunch and networking.
  
  
• 14:00 – 16:00 → Meetings, calls, or teamwork.
  
  
• 16:00 – 17:30 → Project wrap-up and planning for the next day.
  
  

This method helps you stay in control of your schedule and prevents time from slipping away.

 

4. Make the most of natural networking opportunities

A coworking space is more than just a place to work – it’s a living ecosystem where you can meet clients, collaborators, partners, or mentors.

Keys to effective networking:

• Join internal events: talks, workshops, breakfasts, after-work gatherings.
  
  
• Be proactive: don’t wait for others to introduce themselves to you.
  
  
• Offer value before asking for it: share your expertise or offer help where you can.
  
  

Remember that the most successful networking comes from building genuine relationships, not simply exchanging business cards.

 

5. Alternate work and breaks to maintain energy levels

Working non-stop might seem productive, but in reality, it diminishes focus and mental performance.

How to take effective breaks:

• Take short breaks every 60–90 minutes.
  
  
• Go for a short walk, stretch, or switch tasks briefly.
  
  
• Avoid compulsively checking your phone – instead, interact with people or truly disconnect.
  
  

A well-timed break helps you return to your desk refreshed, energised, and often with new ideas.

 

6. Get to know and use all the coworking Resources

Every coworking space is different, but most offer far more than just a desk and Wi-Fi.

Facilities you should make use of:

• High-speed internet for seamless workflow.
  
  
• Well-equipped meeting rooms for presentations or interviews.
  
  
  
• Training sessions and networking events to keep learning and making connections.
  
  

Often, the real value of a coworking space lies in these extras, which make your day easier and help you project a more professional image.

 

7. End the day productively

Before you leave, dedicate a few minutes to reviewing and organising your work.

End-of-day checklist:

• Tick off completed tasks and celebrate progress.
  
  
• Write down tasks for the next day.
  
  
• Leave your workspace clean and ready for tomorrow.
  
  

Ending your day with intention helps you mentally disconnect and start the next day with clarity and purpose.

 

Conclusion

A coworking space is not just a physical location where you work – it’s a tool that, when used effectively, can boost productivity, expand professional opportunities, and enrich your daily life. The key is to plan your day, use resources strategically, and engage with the community around you.

If you want to experience a coworking space designed to enhance your performance and connections, VIU Sagrada Família’s coworking offers inspiring spaces, an active community, and an exceptional location in the heart of Barcelona.